How to Use the Office Hours Tool

Step 1: Registration:

• Register for the Office Hours Project here (all contact information will be kept confidential): http://adjunctaction.org/register-for-the-office-hours-project/

• Choose how you want to receive weekly reminders to fill out your hours-tracking sheet. We recommend email.

• Please remember to note down your Username and password. If you forget your password, you can reset it here: http://adjunctaction.org/wp-login.php?action=lostpassword

• You’ll receive a registration email containing your username and the login link.

• Please add [email protected] to your address book so the registration and reminder emails don’t get sent to spam.

Step 2: Logging in

• Login to the tracking tool here: http://adjunctaction.org/wp-login.php

Step 3: Using the Tool

Create a class to track:

• To track your hours for each class, you will need create a profile for each class here: http://adjunctaction.org/office-hours/

• The first time you create a profile for the class you will be asked to provide information including the name of your school, department, the length of the class and so on. You will only be asked to create the profile for the class once.

• Please name the class something that will make it clear which course you’re tracking when you return each week to add your hours.

• Once that information is entered “Create Class.” Note: You can’t change the name of the class once you have created it- so you want to be specific with the name so you can tell the class apart. If you teach multiple sessions of the same class, or if you teach the same class in future terms, you may want to indicate an identifying detail in the class name, such as “English 101 Fall”.

• If you are prepping for a class that happens next semester you can create the class now and begin recording the time. Once you run out of weeks (since there are only 15 weeks) start over at the beginning with week 1.

Tracking Hours:

• Once you’ve created a class, you will be led to the hours tracking screen.

• If you need to change any information about the class (length, compensation, course credits, etc) click edit class.

• If you’re ready to start tracking your hours, click “Add a Task

• The total amount of time spent that week on each task will appear below the “Add Tasks” button.

• To return to the previous screen to add or track another class, scroll to top and click “Back to All Classes”

• On this page, all the classes you are tracking are listed. You click “Add Another Class” to track another class if you are teaching more than one, and then repeat Step 3.

• Choose the appropriate week (Week One if this is your first entry, Week Two if it’s your second, etc).

• Select the amount of time spent on each task from the dropdown menu. If you didn’t spend any time on one task, simply leave it blank. If there is a task not listed, please add it in “Add a task not listed” field, and note the amount of time spent on it.

• If you want to record time for tasks that are not specifically associated with a class- like professional development, commuting, etc., create a class with that name and record the time there under any task. For example, create a class called “Commuting” and record all commuting time there.

• If you want to add more hours than is allowed by the drop down you may add the same task multiple times until you’ve added the appropriate amount of hours. Or record the appropriate number of hours in the “comment” section. If you add the data into the comments section please indicate which tasks the time is for.

Questions:

If you have any questions about the process, please email [email protected]. Thanks for participating!